Time for a job change? Might be one here just for YOU!

Might be a JOB here that is just right for YOU!

 

PLANNING ADMINISTRATIVE ASSISTANT/CASE MANAGER

Wealth Planning Assistant serves as the primary contact for Wealth Advisors inquiries and account service issues. Assistant will provide multi-disciplined support as the financial planner’s right hand person. The ideal candidate is honest, hard-working, ethical, and friendly; is detail oriented, able to work independently and enjoys providing exceptional customer service.

Responsibilities:
-Scheduling appointments and maintaining calendar
-Preparing new account paperwork
-Monitor account set-up and addresses any follow-up issues
-Assisting and monitoring client’s investment portfolios and providing updates and progress reports
-Preparing documents for correspondence to prospects and clients.
-Data Management
-Prepares agenda items and reports for Wealth Advisor for prospect and/or client meetings.
-At Wealth Advisor’s discretion, the CSR will participate and be involved in client and prospect meetings.
-Organizing files, verifying billings, proofreading, formatting documents, and performing other duties as assigned, including maintaining records required for compliance.

Requirements:
-Must be able to follow directions and have good problem solving skills.
-Must be passionately service oriented and have a professional demeanor.
-Must have strong analytical and written communication skills (both written and verbal)
-Strong sense of ownership
-Excellent follow-up & follow through capabilities
-Works well under deadlines and accurately
-Must be organized, have a strong attention to detail and can maintain a high degree of accuracy.

Please send your resume as a Word document to resumes@adeeta.com and put “PLANNING ASST” in the subject line today. – $28 – $38K DoE

OFFICE MANAGER

An exciting family owned company is looking to add a new Office Manager to their team. The current, long-serving, office manager is finally retiring and looking to help train her replacement. The importance of this position cannot be overstated; this office manager is a linchpin of the organization. The office manager ensures and maintains all systems, procedures, efficiencies and productivity of the office. This includes, but isn’t limited to:

  • Preparation of time for payroll for all employees
  • Purchasing and managing all supplies and office equipment
  • Design and implement systems for improvement of office operations
  • Schedule employees and follow up on their progress
  • Recruit and training of new hires
  • Offer coaching and Counseling to office staff
  • Contribute to the entire team as needed

Candidates need to have at least a few years of Office Management Experience, have knowledge of typical office systems and procedures, must have great attention to detail, have excellent organizational and multi-tasking skills and have excellent communication skills. Proficiency in Microsoft Office is a must as well. If this position sounds like you, please submit your resume as a MS Word Document with “NOLA-OM” in the subject line, TODAY! – $50k – $55k DoE

WAREHOUSE SUPERVISOR

An exciting family owned company is looking to add a new Warehouse Supervisor to their team. This person will be hugely responsible for the day to day success of operations as this person will oversee the receiving, warehousing and shipping operations. This means the person will oversee the warehouse workers, ensuring that their duties are done as efficiently and safely as possible. This person will be responsible for the following but not limited to:

  • Overseeing shipping, receiving, warehousing and distribution
  • Overseeing warehouse maintenance
  • Ensuring invoices are signed and paid for
  • Making sure shipping goes out correctly
  • Develop and operate systems to improve efficiencies
  • Recruit, train and motivate employees
  • Maintain health and safety standards

Candidates need to have at least 3 years of successful warehouse management experience, have have knowledge of warehouse key performance indicators, have excellent communication skills and be able to multi-task and handle multiple processes. If this position sounds like you, please submit your resume as a MS Word Document with “Warehouse Supervisor” in the subject line, TODAY! – $18-20/hr

ADMINISTRATIVE ASSISTANT / ACCOUNT MAINTENANCE

An exciting family owned company is looking to reinforce and expand their company team. We are looking for the best and the brightest in order to accomplish this goal. This opportunity would start as an administrative role, but depending on your strengths and interests, it could grow into something more. The sky’s the limit!

Responsibilities:
Schedules appointments, give information to callers and takes dictation. Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget.

Requirements:
A college degree with at least two (2) years of administrative experience. Must be able to work independently or as a team. Must be professional, have excellent communication skills (both written and verbal), have great attention to detail, ability to HYPER task, have great customer service, great follow through, and desire to go the extra mile. A thorough understanding of the urgency of many directives as most of what we do is time sensitive.

We are needing talented, dedicated and hard working individuals who want career advancement and longevity. This is NOT a typical 8-5 Monday – Friday position. It is a very fast paced, deadline driven and at times, overwhelming environment. Their employees stay until the job is done, working until 8:00 pm or later and coming in on Saturdays. Whatever it takes to be successful. Overtime is PAID!

Please send your resume as a WORD document and put “OVERTIME AA” in the subject line today! – $15/hr

EXECUTIVE ADMINISTRATIVE ASSISTANT (New Orleans)

Work closely with the Sales Managers acting a right hand to all high profile clientele.  The right person will be enthusiastic with a drive for excellence, willingness to take on a wide variety of tasks, with a sense of urgency, and serious commitment to accuracy and attention to detail.  This position requires the ability to exercise independent judgement and discretion in making decisions with a strategic intuition that reflects the President / Sales Manager’s style and core values. This position will also manage projects critical to the success of the Sales Department, manage executive travel, facilitate marketing tasks, coordinate meetings and events, greet visitors, while supporting the overall office and administrative needs of President / Sales Manager.

Duties and Responsibilities:

  •         Performs administrative duties for the Sales Manager: screening calls, making travel arrangements, scheduling conference calls, and updating calendar with appointments.
  •         Coordinate with Department Directors and Clients on behalf of the Sales Manager.
  •         Arranges corporate travel and meetings by developing itineraries and agendas, booking transportation, arranging lodging and meeting accommodations.
  •         Enhances Sales Manager’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
  •         Support smooth departmental operation during the President’s absence.
  •         Prepare reports, charts, and graphs to reflect sales data using Microsoft word, Excel, & Power Point.
  •         Read and interprets requests for quotes, compiles and submits bid information.
  •         Works with Department Directors and Clients to gather additional/clarifying information.
  •         Perform general office duties and maintaining records management database systems
  •         Finalize each sale and present to Sales Manager within the required time deadline for final review.
  •         Execute, submit, follow up, track, and report on all sales.
  •         Serve as main point of contact for Client and respond to sales questions.
  •         Insure that all relevant parties are kept apprised of the status and progress of all active quotes.
  •         Continuously work with Sales Managers to improve and streamline the sales process.
  •         Logistics for all incoming/outgoing orders

Job Requirements

  •         Bachelor’s Degree – equivalent work experience considered
  •         At least 5+ year’s experience in either an Executive Assistant role, or a Technical Sales / Sales Support role.
  •         Must have strong computer and Internet research skills
  •         Excellent interpersonal skills a must to interface well with high profile Clients
  •         Strong computer skills: Microsoft Word, Excel, Outlook, and Power Point.
  •         ***Able to work on Saturday (up to two times a month)
  •         ***Available for overnight travel
  •         ***Post-offer criminal background check is part of the hiring process.

Please send your resume as a Word document  to resumes@adeeta.com and put “SALES EA” in the subject line today! $40K+ DOE (w/ benefits)

LICENSED CUSTOMER SERVICE REPRESENTATIVE (WEST BANK)

A locally owned Insurance company on the west bank is looking to add a new LICENSED customer service representative to their team. This person to must have a license to sell property and casualty insurance, this is non-negotiable! This person will serve customers by providing product/service information and will resolve any/all problems. Duties include but are not limited to the following: Maintenance of customer records by means of updating account information and scanning documents, collecting information from potential customers, assisting in marketing campaigns, processing endorsements for agents and contributing to team effort as needed. This person is going to be a CSR for the long haul; this opportunity is not going to grow into a sales role! Candidates should have strong customer service skills, in-depth knowledge of insurance, strong multi-tasking skills and would ideally have 3 years of experience with an independent agency. Knowledge of DORIS software is a HUGE PLUS! If this opportunity sounds like what you’re looking for, please submit your resume as a MS Word Document to resumes@adeeta.com with, “Licensed CSR” in the subject line, TODAY! – up to $30k DoE

TECH FRIENDLY PARALEGAL (CBD)

A local and technologically savvy law firm an experienced Paralegal! We are looking for someone with at least 3 -5 years paralegal experience but is not stuck in their ways. This person will be responsible for Document Review, filing pleadings (state and federal court), able to revise and edit w/ 100% accuracy and Salesforce knowledge is a big plus. This person needs to be able to churn through work and then thirst for more. Productivity is paramount! Candidates should be self-starters, self-sufficient and able to handle lots of responsibilities and task without supervision. If you need micromanagement, this position won’t be for you!

If this position sounds like you, please submit your resume as a MS WORD document to resumes@adeeta.com and put “TECH PARALEGAL” in the subject line, today! – $40k – $50k w/ GREAT Benefits & Paid Parking!

PART TIME NON-PROFIT OFFICE MANAGER

A fantastic, local non-profit is looking to hire a new office manager! This is a great organization that helps educate children. While the office presence is small, the amount of volunteers and teachers is quite a bit larger. This person will be one just a few employees in the organization that are purely administrative. Candidates should have excellent written and verbal communication skills, have great attention to detail, be honest and trustworthy, and have a passion for non-profit work and/or education. This position will be responsible for but not limited to: Bookkeeping in Quickbooks, processing payroll, grant management, numerous administrative duties (purchasing supplies, filing income and expenses, preparation of meeting binders, maintaining contact info, etc…), as well as working with schools/partners/vendors/staff to process contract agreements. IT knowledge and ability to troubleshoot in-house IT problems is a HUGE plus. This position is going to be part time, around 30 hours a week. If this position sounds like you, please send your resume as a MS Word Document to resumes@adeeta.com and put, “NP-OM” in the subject line, TODAY! – up to $20/hr DoE

 

ADMINISTRATIVE/DESIGN ASSISTANT

Highly reputable design firm is searching to add a highly motivated Administrative/Design Assistant to the team. This company does not have turnover. The last person hired was over 10 years ago! They have an overwhelming amount of business (not a bad problem to have!) and so they need to add on to their team. This position would be starting at the front desk and learning from the ground up. Must be extremely detail oriented, sales minded, customer service oriented and work very well in a team environment.
Position Summary:
Answer phones and greet customers in a courteous and professional manner and perform additional clerical work as assigned.

Essential Duties and Responsibilities:
• Greet all visitors and guests upon entering design center, and provide appropriate assistance as requested.
• Manage all incoming calls including, but not limited to, answering the phone and directing calls daily.
• Assist in general administrative and clerical duties required for daily functions of business.
• Assist Designers with design projects.
• Prioritize Design Team needs, and multitask effectively, to meet deadlines successfully.
• Demonstrate excellent problem-solving and design skills to determine the best possible solution.
• Communicate effectively with Design Team, Leadership and Clientele.
• Assist new customers and return clients, as needed.
• Utilize available technology and company design tools including Microsoft Office Suite, etc.

Job Requirements, Knowledge, Skill and Abilities:
• College degree preferred with one to two years experience as a receptionist, office or customer service experience.
• Excellent communication and listening skills, a pleasant demeanor along with a professional appearance and ability to work well with others.
• Detail oriented with ability to work with figures and analyze forms.
• Basic computer skills necessary.

Please send your resume as a Word document to resumes@adeeta.com and put “DESIGN AA” in the subject line today. – $30k – 40k DoE

HIGH LEVEL (MEDICAL) OPERATOR – BILINGUAL PREFERRED

A local healthcare clinic is looking to add a High Level (Medical) Operator (Bilingual Preferred Spanish and English). Medical background is strongly preferred. Must have excellent written and verbal communication skills, very pleasant, able to multi-task, computer literate, legible handwriting, personable, follow directions, able to adjust to various demands, scheduling, and excellent customer service skills. Must be extremely reliable!!! This starts temp but who knows where it might lead. Need to have great work references as they will be checked!!! Please send your resume as a Microsoft WORD document to resumes@adeeta.com and put “OPERATOR MED” in the subject line. Starts ASAP! – $12 – $13/hr DoE

ACCOUNTING/BOOKKEEPER

A local non-profit, business development organization is looking to add a new accounting person to their team.  This person will be responsible for but not limited to budgeting, payroll, financial reporting and more. Experience/Familiarity with grants is a HUGE plus but certainly not required.This person will be working in the Apple version of QucikBooks, so candidates should have an extensive knowledge of the MS version if they don’t have first-hand experience with the Apple version. This position is a key cog in this well-oiled machine as they will link the admin team with other “program” team. Candidates must be strong team players who are numbers savvy while being able to effectively communicate with coworkers. Candidates must have strong critical thinking abilities so they can work independently, but will have access to CEO for questions. This is a truly great organization with incredible benefits. Degree preferred but not required. Also, lending experience/knowledge is a big plus. If this position sounds like you, please submit your resume as a MS Word Document to resumes@adeeta.com with “NP BKPR” in the subject line, TODAY! – $50k+ DoE

 

HEALTHCARE PRACTICE CONSULTANT

If you are a communicative, goal-oriented and adaptive individual who has good project management skills and can stay focused on concrete objectives, then we want you to join our team! We are searching for a Healthcare Practice Consultant to provide assessments, implementation assistance, streamline processes and implement training procedures. When assigned a project at an organization, you will communicate directly with the owners of the practice to express any delays, concerns or roadblocks in regards to the overall goal of your engagement. An ideal candidate is someone who has worked at least 10 years in a medical practice setting implementing and measuring progress on quality improvement projects. This is a great place for you to display your talents and pursue your passion!

Responsibilities
-Travelling and meeting with key contacts and stakeholders
-Develop an action plan based on the recommendations provided by designing, implementing, assessing, and monitoring outcomes of organizational development solutions for organizations
-Observe departmental practices to understand operational realities and implement training techniques
-Create training videos and webinars and scripts

Requirements
-Preferred ten (10) years experience working in a medical practice setting as a consultant
-As a Healthcare Practice Consultant, you must be personable, collaborative, confident and caring with both patients and permanent staff member
-Strong leadership and excellent verbal and written communication skills
-Knowledge of physician office operations, staffing and patient throughput
-Strong leadership and communication skills
-Ability to train or teach clinical and non-clinical staff; must be comfortable giving oral presentation
-Excellent prioritization skills
-Able to work autonomously
-Able to travel (although generally works from a home office)

Please send your resume as a Word document to resumes@adeeta.com and put “Healthcare Consultant” in the subject line today! – $55K -$60K

HEALTHCARE RECRUITER

Do you have a strong work ethic? Are you Resilient? Do you have a passion for helping people and for customer service? Then we have an opportunity for you! The local branch of a staffing agency is looking to add a new healthcare recruiter to its team.  This position will not be for the faint of heart. This position will be making upwards of 50 – 100 calls a day in attempt to form a lasting relationship with some of the hardest working people there are! Candidates should be able to work well under pressure and candidates must be detail oriented. This person will need to strive for individual success so that they can help the true objective, which is the success of the team! This position will be tough but it will also be deeply rewarding! If you think you’ve got what it takes, please submit your resume to resumes@adeeta.com as a MS Word Document and put, “Nurse Recruit” in the subject line, TODAY! – $40k + Commission

SENIOR FINANCIAL ANALYST

A medical consulting firm is looking to add a new Financial Analyst to their team! This position will be responsible for but not limited to the following: collection and maintenance of data for integrated financial and operational metrics, dashboards and analysis; lead annual budget and MTP prep (as well as monthly forecasts); develop, maintain and improve complex financial models be short and long-term focus; support internal and external financial audits; develop and improve processes and automating reporting using ERP or other reporting tools; meet with manager to review and discuss monthly results and provide support for maintaining positive financial control; participate in special projects, cross training and perform ad-hoc duties and analysis as required. This person will need to at least a Bachelor’s Degree and three years of experience. If this is an opportunity that sounds like you, please submit your resume as a MS Word Document to resumes@adeeta.com and put “Financial Analyst” in the subject line, TODAY! – &60k+ DoE

CONTROLLER – NORTHSHORE

We need a new controller to take over for our swamped staff! Must have 3-5 years accounting experience, the ability to manage complete payroll function, be able to rally the team, and also willing to handle a variety of administrative functions (facility, HR, and the like). We are a small professional firm and love what we do. We just need more help with this side of things so the rest of us can do what we do best. If you are very sharp (we have very high expectations), have a great/fun personality (we want you to fit in with our team), know how to work hard and then play hard, want to be a critical part of our engine, and can’t wait to get a new long term career relationship going – then send us your resume! You are just the one we have been waiting for. Business, Accounting or related degree strongly preferred. Opportunity for financial advancement as we grow together. Please send your resume to resumes@adeeta.com as a MS Word Document and put “ACCTG – Northshore” in the subject line. – $59k + DoE

SOFTWARE SUPPORT TECH

A fantastic, local software company is looking to add a software customer support technician! This person will be directly responsible for assisting customers in troubleshooting and resolving technical problems. This person will be the first point of customer contact, track, route and direct problems to the appropriate avenues and update customer data. The position will walk customers through problem solving processes, follow up with customers, and close out files. Candidates must possess excellent customer service skills, have strong written and verbal communication skills, have excellent problem solving skills, have effective time management skills and have strong/advanced MS Office skills.  Candidates must also possess knowledge of the following operating systems: Windows XP, Windows Vista, Windows 7 and Mac OS X. In the systems listed prior, candidates need to have thorough understanding of the file system, know how to use text editor, troubleshoot files, troubleshoot and interpret Access Denied messages, answer end-user questions regarding printing locally, troubleshoot security settings and monitor/analyze system performance. IDEALLY, candidates will have Mac experience, have excellent diagnostic skills, know Jira, KB Manager Pro and LogMeIn Rescue, have good knowledge of XML (and the ability to edit XML using text editor), have basic knowledge of SQL, have previous programming/web development using HTML, CSS, Javascript, Perl, XSLT, C/C++ and/or Xpath. If this position sounds like you, please send your resume as a MS Word Document to resumes@adeeta.com and put, “Level One Tech” in the subject line, TODAY!! – $18/hr + DoE

LEGAL BILLING SPECIALIST

A local law office is looking to add a new billing specialist to their team! This candidate will be responsible for doing a heavy amount of electronic billing for one of the most prestigious law firms in the city. While previous legal billing/accounting experience is not required, it is a HUGE PLUS. If you do not have previous legal billing/accounting experience, you need to be very sharp and extremely detail oriented. Candidates need to be polished, professional and computer savvy. This position starts off temporary, but could go full time if you prove yourself worthy! If this sounds like you, please send your resume as a MS Word document to resumes@adeeta.com with, “Legal Billing” in the subject line, TODAY! – $20/hr + DoE

OFFICE ASSISTANT     

Are you ready to get to work? We have an opportunity that requires top talent but in the entry level range. What will it take to be that top talent?  Must have a professional appearance as you will be the “face” that many of this company’s clients see first.  Must be well spoken and also have strong written skills – things like good grammar and spelling (we know it’s hard to do that in this day of Spell Check!).  Must have strong references as we will call them before presenting you to our client – so pull our names, numbers and email addresses!  Must have a pleasant demeanor and a lot of polish – some days at this office can be stressful and the client needs YOU to be the “calm in the storm”.  Must have great computer skills – inputting names and contact info and the like (and you HAVE to enter it right!).  Must have a good work ethic – you know, it has to BOTHER you if you are running late or miss work… people are counting on YOU!  Must be able to pass a background check because this place has strict guidelines.  If you feel like you are this kind of TOP TALENT and are ready to get to work and impress a potential employer – then send your resume today! Please put TOP ENTRY in the subject line as a Word Doc to resumes@adeeta.com and get it done NOW because interviews are about to take place! – $11-12/hr DOE

LOCATIONS – We place candidates in the following locations:

Metairie  –  New Orleans  –  Northshore  –  Westbank  –  Kenner  –  Luling  –  St. Rose  –  Reserve  –  Destrehan

TYPICAL POSITIONS WE PLACE:

Accountants – Degreed

Accounting Clerk

Administrative Assistant

Administrative Assistant – Executive

A/P and A/R Clerk

Bi-Lingual Front Desk / Receptionist

Bookkeepers

Collateral Specialist

Controller

Customer Service Manager

Customer Service Rep

Data Entry Clerk

Executive Assistant

File Clerk

Financial Analyst

HR Assistant / Coordinator

HR Generalist

HR Manager

Insurance –  Claims Specialist

Insurance – Claims Processors

IT – Mobile App Developer

IT – Java Developer

Loan Processor

Marketing Assistant

Marketing Coordinator

Medical Biller/Coder

Medical Insurance Verification Specialist

Medical Office Assistant

Mortgage Specialist

Legal Secretary

Office Administrator

Office Assistant

Office Manager

Paralegal

Purchasing Manager

Payroll Processor

Project Specialist

Project Manager

Scanner/Imaging Clerk

ADEETA is an Equal Opportunity Employer.

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